You're Invited By Jan in Baltimore: A Day-of Wedding Coordinator Focused on Vendor Management

You're Invited By Jan is a day-of wedding coordination service in Baltimore that handles timeline execution, vendor communication, and on-site problem-solving for couples who have already selected their venue, caterer, photographer, and other key services. Jan does not plan the wedding from scratch; she arrives with a detailed run-of-show and manages its delivery on the day itself, a distinction that matters for both pricing and fit.

What You're Invited By Jan Actually Does

Day-of coordination differs fundamentally from full-service planning. Jan's role begins roughly six weeks before the wedding and intensifies in the final two weeks. She does not select vendors, negotiate contracts, or design the event. Instead, she takes the decisions a couple has already made and builds a minute-by-minute timeline, coordinates all vendor arrivals and setup, manages the ceremony and reception flow, troubleshoots conflicts (a florist delayed, a guest seating dispute, a microphone that fails), and keeps the couple visible and unhurried rather than managing logistics. On the day itself, she arrives early, confirms vendor setup, cues music and ceremony moments, signals when to cut the cake, and manages any deviations from plan in real time.

This model suits couples who have time and clarity to plan but need an experienced person on-site to execute without stress, or who want to reduce decision-making burden in the final weeks.

Services and Pricing

You're Invited By Jan charges a flat fee for day-of coordination; the current rate is $1,500 for a full wedding day (verify this figure directly, as pricing may shift annually). This includes pre-wedding timeline development, vendor coordination calls, arrival on the morning of the event, and departure after the reception. Some coordinators in the Baltimore region offer similar services; Bride & Bloom, also based locally, offers day-of coordination starting around $1,200 to $1,800 depending on event size and complexity, and some venues (Canton Lofts, Evergreen House) include a coordinator as part of their rental fee, which can range from $500 to $1,000 of value depending on the venue.

Jan does not provide rentals, design, or catering. She does not attend vendor tastings or site visits on the couple's behalf; that remains the couple's responsibility. Her scope is execution and communication on the wedding day and the weeks immediately preceding it.

How Day-of Coordination Compares in Baltimore

Full-service wedding planners in Baltimore, such as those listed through the Maryland Association of Wedding Professionals, typically charge 10 to 20 percent of the total event budget (so $5,000 to $15,000+ for a $50,000 wedding) and handle every phase from concept through delivery. They select vendors, negotiate pricing, attend tastings, design décor, and manage logistics. That level of service suits couples who want guidance from early planning stages or who are unfamiliar with Baltimore venues and vendors.

Day-of-only coordination, Jan's niche, costs a fixed amount regardless of budget and assumes the couple or their family has already made major decisions. It works well for couples planning a destination wedding in Baltimore (they live elsewhere, have selected vendors remotely, and need someone local to tie it together) or for couples who enjoy planning but want professional on-site execution. It does not suit couples who need help deciding between caterers, choosing a venue, or narrowing vendor options.

Some Baltimore couples also hire a "month-of" coordinator, a middle ground where coordination starts four to six weeks before the event; Jan appears to operate within this timeframe.

Who You're Invited By Jan Suits

This service fits couples with 60 to 150 guests, a clear vision, and chosen vendors already under contract. It suits those who have planned most details themselves or with a family member and want a neutral professional to manage final execution. It also suits out-of-town couples marrying in Baltimore who need someone familiar with local vendor logistics and Baltimore venues.

This service does not suit couples planning their first major event and needing vendor recommendations, couples negotiating multiple vendor contracts, or those who want design or styling input. It also does not suit very small weddings (under 40 guests, often simpler to coordinate without paid help) or very large events (over 200 guests, which may require additional day-of staff for simultaneous venue and reception coordination).

What the First Contact Involves

Reach out to Jan directly (contact information available through her website or referral from a Baltimore bride; you may also ask your venue or caterer for her contact details). Initial conversation focuses on your wedding date, venue, guest count, vendor list, and specific coordination concerns. If there is a fit, Jan will discuss timeline development and ask for copies of vendor contracts and contact information. No formal consultation fee is listed; the initial conversation is typically complimentary.

From there, Jan builds a detailed run-of-show (typically delivered in writing 2 to 3 weeks before the wedding) and confirms details with each vendor. She may schedule individual calls with your caterer, photographer, and florist to align arrival times and expectations.

Hours, Logistics, and First Visit Timing

Jan works by appointment only; there is no storefront. She coordinates entirely by phone, email, and on-site visits. On your wedding day, expect her to arrive 2 to 3 hours before the ceremony (earlier if there is a getting-ready space to manage). She will remain through the reception, typically until dancing ends or the last major moment is complete.

Parking and logistics depend on your venue; Jan will confirm those details with you and your venue coordinator during planning.

You're Invited By Jan fills a specific gap in Baltimore's wedding services: she is experienced in local vendor behavior and venue logistics, offers transparent, fixed pricing, and exists to remove the executing coordinator role from the couple's shoulders on a day designed to be celebrated, not managed.